Electronic Systems, Inc.

  • Operations Specialist

    Job Locations US-VA-Virginia Beach
    # of Openings
    Regular Full-Time
  • Overview

    Want to work with a great group of professionals that takes accountability and ownership?  Are you a natural planner that cares about every single detail?  Looking for a fun and positive culture?  You may be our next Operations Coordinator!

    A little bit about you:

    • You have 2+ years of experience in customer service or operations or administrative support.
    • You have a mega positive attitude and a proven track record of taking ownership in difficult situations.
    • You’re a leader among your peers, and use effective communication to get co-workers in other departments to follow your lead.
    • You are an ace on a computer and are often times showing your peers how to more effectively accomplish their tasks digitally. You also have strong Microsoft Office Suite skills including Excel, Access, Outlook, Word, and PowerPoint.
    • Others see you as a trusted advisor who is an expert in certain areas of your current business.
    • You are able to travel to other locations within Virginia up to one time per week (we provide mileage reimbursement).
    • Bonus Points if you have:
      • An Associate’s or Bachelor’s degree
      • Experience supporting sales professionals, leasing, or vendor management


    While every day is different, here's what your role will entail:

    • The MOST important part of this job is supporting our Sales Team. This takes a positive, calm, and detail-oriented attitude.  Professional maturity is a MUST!  Your success is judged on your ability to become a Trusted Advisor to the business by building relationships with Sales Managers & Representatives, as well as stakeholders in Admin and Service.  It’s also incredibly important that you and your teammates respond to all requests in a shared inbox within 4 business hours.
    • Managing our leasing program is another big aspect of this role: you’ll develop partnerships with Leasing Vendors to negotiate approvals, create spreadsheet billing, and quickly resolve complicated or escalated customer service challenges. You’ll also make sure all customer leases are with one of our preferred partners by making business cases when credit is declined, and using knowledge of leasing options ( such as personal guarantee or EFT) to gain approval.
    • Put your attention to detail to work as you process sales orders, agreements, lease terminations, and contract cancellations quickly and accurately. And assist with inventory accuracy by efficiently entering loaners, swaps, lease returns, and decommissioned equipment within 48 hours of disposition.
    • Love managing a project? You’ll acts as the project coordinator for all large customer orders, include managing all aspects of delivery, implementation, training, and billing.
    • You’ll help our Sales Team prepare for customer Quarterly Account Reviews, so that the team understands and assists with customer billing or leasing needs.  We’ll count on you to partner with Sales Reps to provide assistance and make recommendations to increase customer satisfaction.
    • Because you like to make things better and more efficient, you’ll suggest, test, and implement process improvement initiatives to improve customer satisfaction, create efficiencies, and reduce expenses.


    We're Electronic Systems, a Xerox Company, a premier supplier and service provider of comprehensive office technology. We are committed to providing remarkable innovative solutions to our customers and for our employees, extensive training and development. We are passionate about building a team of highly qualified, customer focused individuals who contribute enthusiastically to our corporate culture and our company's success. At ESI, you build more than a career, you can build a future.

    We have stellar benefits including:

    • Full medical, dental, and vision, including company contributionsto a Health Savings Account
    • generous 401(k) matchof 75% of each dollar contributed, up to 6% after your first year of service
    • An amazing fitness reimbursement discount of 50%for ANY gym, as long as you go four times each month (we like to make sure you’re motivated!)
    • close-knit, fun culture, with colleagues that are active in our community.  Our employees love our great location near the shops and restaurants of Town Center, as well as Mount Trashmore for lunchtime picnics, taking a scenic walk, and meeting friends or colleagues after work

     So, are you our Operations Coordinator? If you have 2+ years of support experienceprofessional maturity, and are a technology pro, you may have just found your new work family!  Click apply and let's get the conversation started.

     ESI is an Equal Opportunity Employer and maintains a drug-free workplace.  Electronic Systems is tobacco and smoke-free work place. 





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